Privacy Policy

Personal Information

We collect personal information that you provide directly to us, including:

• Account information: name, email address, company name, job title, and password
• Contact information: phone number, mailing address, and billing information
• Profile information: professional background, preferences, and settings

Usage Data

We automatically collect information about how you interact with our platform, including:

• Log data: IP address, browser type, device information, pages visited, and time spent on pages
• Usage patterns: features used, actions taken, and performance metrics
• Technical data: cookies, device identifiers, and similar tracking technologies

Interview Data

When you use our AI interview platform, we collect and process:

• Candidate information: resumes, application materials, and interview responses
• Interview recordings: audio and video recordings of interviews (with consent)
• Analysis data: behavioral assessments, evaluation scores, and hiring recommendations

We use the information we collect to:

• Provide, maintain, and improve our services and platform functionality
• Process and conduct AI-powered interviews and candidate evaluations
• Generate behavioral analysis reports and hiring recommendations
• Communicate with you about your account, support requests, and service updates
• Send marketing communications (with your consent) and respond to inquiries
• Detect, prevent, and address technical issues, fraud, and security threats
• Comply with legal obligations and enforce our terms of service
• Conduct research and analytics to improve our AI models and services

We do not sell your personal information. We may share your information in the following circumstances:

• Service Providers: With trusted third-party service providers who assist us in operating our platform, such as cloud hosting, analytics, and payment processing
• Business Transfers: In connection with a merger, acquisition, or sale of assets, where your information may be transferred as part of the transaction
• Legal Requirements: When required by law, court order, or government regulation, or to protect our rights, property, or safety
• With Your Consent: When you explicitly authorize us to share your information with third parties

We use cookies and similar tracking technologies to enhance your experience on our platform. Cookies are small text files stored on your device that help us remember your preferences and understand how you use our services.

Types of Cookies We Use

• Essential Cookies: Required for the platform to function properly, including authentication and security features
• Analytics Cookies: Help us understand how visitors interact with our platform by collecting anonymous usage data
• Functional Cookies: Remember your preferences and settings to provide a personalized experience
• Marketing Cookies: Used to deliver relevant advertisements and track campaign effectiveness (with your consent)

Managing Cookies

You can control and manage cookies through your browser settings. Most browsers allow you to refuse or delete cookies, but this may impact your ability to use certain features of our platform. You can also opt out of certain third-party cookies through the Digital Advertising Alliance or Network Advertising Initiative.

We implement industry-standard security measures to protect your information from unauthorized access, disclosure, alteration, or destruction:

• Encryption: All data is encrypted in transit using TLS 1.3 and at rest using AES-256 encryption
• Access Controls: Strict access controls and authentication mechanisms limit who can access your data
• Security Monitoring: Continuous monitoring and threat detection to identify and respond to security incidents
• Compliance: SOC 2 Type II certified, GDPR compliant, and regularly audited for security best practices
• Data Backup: Regular backups ensure data availability and recovery in case of incidents

While we strive to protect your information, no method of transmission over the internet or electronic storage is 100% secure. We cannot guarantee absolute security but are committed to maintaining the highest standards.

We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Specifically:

• Account data: Retained while your account is active and for a reasonable period after account closure
• Interview data: Retained in accordance with your organization's data retention policies and legal requirements
• Legal obligations: Some data may be retained longer to comply with legal, regulatory, or contractual requirements

When data is no longer needed, we securely delete or anonymize it in accordance with our data retention policies.

If you are located in the European Economic Area (EEA), you have certain rights regarding your personal data under the General Data Protection Regulation (GDPR):

• Right to Access: Request a copy of your personal data we hold
• Right to Rectification: Request correction of inaccurate or incomplete data
• Right to Erasure: Request deletion of your personal data under certain circumstances
• Right to Restrict Processing: Request limitation of how we process your data
• Right to Data Portability: Receive your data in a structured, commonly used format
• Right to Object: Object to processing of your data for certain purposes, including direct marketing
• Right to Withdraw Consent: Withdraw consent for data processing where consent is the legal basis

To exercise these rights, please contact us at sales@intrya.com. We will respond to your request within 30 days.

If you are a California resident, you have additional rights under the California Consumer Privacy Act (CCPA):

• Right to Know: Request information about the categories and specific pieces of personal information we collect, use, and disclose
• Right to Delete: Request deletion of your personal information (subject to certain exceptions)
• Right to Opt-Out: Opt out of the sale of personal information (we do not sell personal information)
• Right to Non-Discrimination: We will not discriminate against you for exercising your privacy rights

To exercise your CCPA rights, please contact us at sales@intrya.com or call us at the number provided in our contact information.

Our platform is not intended for individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child without parental consent, we will take steps to delete that information promptly.

We may update this Privacy Policy from time to time to reflect changes in our practices, technology, legal requirements, or other factors. We will notify you of material changes by:

• Posting the updated policy on this page
• Updating the "Last updated" date
• Sending an email notification to registered users for significant changes

Your continued use of our platform after changes become effective constitutes acceptance of the updated Privacy Policy.

If you have questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us: